Exhibitor and Sponsorship Information
Exhibition opens
Friday 29th May 2026 7:00 am – 7:05 pm
Saturday 30th May 2026 7:00 am – 6:00 pm
Sunday 31st May 2026 7:00 am – 5:00 pm
Trade Exhibition location
The Exhibition will be located in Plaza Auditorium Foyer on the Plaza level of the Brisbane Convention and Exhibition Centre, Brisbane, QLD, Australia.
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Bump-in and Bump-out Timings Date Time
Moreton Hire – Move in Thursday 28th May 2026 7:00 am – 1:00 pm
Custom Stand Booths Move in Thursday 28th May 2026 10:00 am – 1:00 pm
Sponsor/Exhibitor Access Thursday 28th May 2026 2:00 pm – 8:00 pm
Moreton Hire Customer Thursday 28th May 2026 2:00 pm – 6:00 pm
Moreton Service Desk
Sponsor/Exhibitor Move out Sunday 31st May 2026 5:00 pm – 6:00 pm
Custom booths move out Sunday 31st May 2026 6:00 pm – 10:00 pm
Moreton Move out Sunday 31st May 2026 6:00 pm – 10:00 pm
*Please note Moreton Hire will be available from 2 pm – 6 pm only on Thursday to help with any issues you may have with setting up your stands.
Therefore, we encourage you to set up during these times so any issue you have can be addressed.
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Moreton Hire has been appointed the official supplier for this show.
For all inquiries regarding your stand, custom stand, furniture hire, power, lighting and signage should be directed to Moreton Hire.
Maddie Whitty
T: 07 3307 4406 M: 0422 792 161
E: maddie.whitty@moreton.net.au
Please note the below FORM DUE BY DATE: 16 Apr 2026 | ARTWORK DEADLINE: 23 May 2026
Please click on the link to complete your FORM for Bronze Exhibitor Moreton Hire 3x3m Form
Please click on the link to complete your FORM for Gold or Silver Exhibitors Moreton Hire 6x3m Form
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Custom Stands Plans
All custom stands must be approved by the IAP organisers and the Brisbane Convention & Exhibition Centre safety department.
Therefore please ensure that your custom stand builders send their plans to debbies@iap-aus.org.au and exhibitorservices@bcec.com.au for approval at least 20 days prior to the event bump-in.
The stand design must include the stand name, number and all measurements so the safety team can assess accordingly.
Custom Stand Plan Submissions: By 7th May 2026 to BCEC
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BCEC Site-Specific Safety Information
Event Safety Requirements
All personnel involved in bump-in/out must complete our BCEC Site-Specific Safety Information
For certain stand activations, a BCEC Safety Permits may be required.
Custom stand plans and permit forms can be emailed directly to exhibitorservices@bcec.com.au for review by our Safety Department.
Safety Permits Submissions: 7th May 2026
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Links to Exhibitor/Sponsor information letter and Exhibitor registration forms
ASM 2026 Exhibitor and Sponsor Information Letter
ASM 2026 Jot Form for Gold, Silver and Bronze Exhibitor Registration Form due by 29th April 2026
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Links to the ICC Sydney Information
Please refer to the attached BCEC Exhibitor Information Manual above for all the information below, including stand cleaning, stand catering, and utility services at the exhibitor’s cost.
Please place orders and request a quote via the link below.
Lollies on counters need a permit. If you require any assistance, please get in contact with exhibitorservices@bcec.com.au
Please click here to place an order for The 50th Annual Scientific Meeting of the Australasian Division for the International Academy of Pathology
On Stand Food & Beverage Order/Sampling/Selling/External Supplies Requestsneed to be submitted by: 21st May 2026
If you require any assistance, please get in contact with the Exhibitor Services at exhibitorservices@bcec.com.au or call +61 7 3308 3536
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Electrical Equipment – Testing and Tagging
All portable electrical equipment, brought onto the site by exhibitors must have been tested and tagged prior to arrival and should be labelled in accordance with Australian Standards. Please refer to the BCEC exhibitor manual.
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Safety Vest / Footwear
Exhibitors are responsible for arranging their own safety vests. These must be worn during bump-ins and bump-outs. Suitable footwear must be worn at all times while on site.
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Transport & Logistics
Exhibitors are to use their own freight and logistics companies at their own cost to deliver their goods to BCEC Brisbane.
To assist with the smooth delivery and collection of goods, please click here for the Exhibitors’ Freight & Logistics Information Document.
Please contact your event organiser Debbie Suann at debbies@iap-aus.org.au for Approved Event Specific Exhibitor Freight Labels.
We require all delivery details to inform BCEC of what to expect and when to expect your exhibitor freight. Limited storage has been arranged for this event.
Please note: – Unscheduled deliveries will not be accepted by BCEC
– The maximum weight of an item BCEC can handle is 200Kg (1.2m width/length x 1.2 m height).
Sensitive equipment, including medical equipment and some electronic goods, Furniture custom booths and oversized freight
(e.g. furniture, custom booth structures, items over 200kg) must be delivered on bump-in day only (28th May 2026), and early delivery is not permitted. This type of freight will also need to be picked up from the venue during bump-out (Sunday 31st May 2026).
Freight/Courier Companies must ensure they are self-sufficient with the unloading/loading from the truck.
BCEC recommend using a tailgate truck for pallet / heavy items delivery, as there won’t be a forklift on site.
Storage at BCEC is limited. It is the responsibility of the Exhibitor to ensure that its contracted freight forwarder removes unnecessary freight such as crates, pallets and empty boxes from the venue or you will be charged for storage.
On Bump-out day Sunday 31st of May 2026 the exhibition area closes at 5:00 pm.
It is the exhibitors’ responsibility to pack and label the goods with a completed consignment note so that the porters can take them back to the loading dock, ready for pickup on Monday morning.
Please don’t leave anything behind. All materials must be removed from the exhibition area by the end of tenancy, with no exceptions. Leftover materials will be disposed of.
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Contact details:
Debbie Suann
Australasian Division of the International Academy of Pathology Limited
PO Box 74, Cherrybrook, NSW 2126 Australia
Email: debbies@iap-aus.org.au
Debbie Suann Mobile: 0403 261 170