Exhibitor and Sponsorship Information
for the 49th Annual Scientific Meeting
of the Australasian Division of the International Academy of Pathology
Exhibition opens
Friday 30th May 2025 7:00 am – 9:30 pm
Saturday 31st May 2025 7:00 am – 7:30 pm
Sunday 1st June 2025 7:00 am – 5:15 pm
Trade Exhibition location
The Trade Exhibition will be located in Parkside 1 Ballroom on level 2 of the ICC Sydney Convention Centre, Darling Harbour, Sydney.
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Bump-in and Bump-out Timings Date Time
Moreton Hire – Move in Thursday 29th May 2025 7:00 am – 1:00 pm
Custom Stand Booths Move in Thursday 29th May 2025 10:00 am – 1:00 pm
Sponsor/Exhibitor Access Thursday 29th May 2025 2:00 pm – 8:00 pm
Moreton Hire Customer Thursday 29th May 2025 2:00 pm – 6:00 pm
Moreton Service Desk Thursday 29th May 2025 2:00 pm – 6:00 pm
Sponsor/Exhibitor Move out Sunday 1st June 2025 4:00 pm – 5:00 pm
Custom booths move out Sunday 1st June 2025 6:00 pm – 8:00 pm
Moreton Move out Sunday 1st June 2025 6:00 pm – 10:00 pm
*Please note Moreton Hire will be available from 2 pm – 6 pm only on Thursday to help with any issues you may have with setting up your stands.
Therefore, we encourage you to set up during these times so any issue you have can be addressed.
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Moreton Hire has been appointed the official supplier for this show.
For all inquiries regarding your stand, custom stand, furniture hire, power, lighting and signage should be directed to Moreton Hire.
Jory Oram
t 07 3010 4307
e jory.oram@moreton.net.au
Please note the below FORM DUE BY DATE: 29 Apr 2025 | ARTWORK DEADLINE: 3 May 2025
Please click on the link to complete your FORM for Bronze Exhibitor Moreton Hire 3x3m Form
Please click on the link to complete your FORM for Gold or Silver Exhibitors Moreton Hire 6x3m Form
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Custom Stands Plans
All custom stands must be approved by the IAP organisers and ICC Sydney safety department. Therefore please ensure that your custom stand builders send their plans to debbies@iap-aus.org.au before completing the online custom stand plans permit form for ICC Sydney.
ICC Sydney custom stand application form needs to be completed at least 15 days prior to the event bump-in for approval. The stand design includes the stand number, the dimensions and structural elements along with an ICC Sydney Custom online Stand permit application form https://form.jotform.com/221078139313855 so the safety team can assess accordingly.
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Links to Exhibitor/Sponsor information letter and Exhibitor registration forms
ASM 2025 Exhibitor and Sponsor Information Letter
ASM 2025 Bronze Exhibitor Registration Form due by 24th April 2025
ASM 2024 Silver Exhibitor Registration Form due by 24th April 2025
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Links to the ICC Sydney Information
ICC Sydney Exhibition Manual. pdf
For Exhibitor FAQ, Permit forms, Food Sampling, Stand cleaning service, Heavy Equipment (over 500Kgs), Loading dock booking form and Loading dock access maps.
Please refer to the ICC Sydney Exhibitor toolkit link https://iccsydney.com.au/exhibitor-toolkit/
If you require any assistance please get in contact with Exhibitor Services team at exhibitionservices@iccsydney.com or call +61 2 9215 7373.
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Electrical Equipment – Testing and Tagging
Prior to use at the venue, please ensure that all electrical equipment has been tested and tagged in accordance with the NSW Work Health and Safety Regulations and Australian Standards.
For untagged equipment, ICC Sydney may disapprove or conduct inspections on the Exhibitor’s behalf and charge them for their services. IAP does not take any responsibilities in such circumstances.
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Safety Vest / Footwear
Exhibitors are responsible for arranging their own safety vests. These must be worn during bump-ins and bump-outs. Suitable footwear must be worn at all times while on site.
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Transport & Logistics
Exhibitors are to use their own Freight & Logistics companies at their own cost to deliver their goods to ICC Sydney.
Delivery movements and portage with ICC Sydney are managed by ICC in-house Events Logistic Department. Third-party couriers and freight forwarders are not permitted to deliver freight inside the Convention Centre.
Standard manning of the dock to accept deliveries is 0700-1600 Monday to Friday.
To assist with the smooth delivery and collection of goods, please ensure the following steps are followed.
All Deliveries must be made on Bump-in day which is Thursday 29th May, during the hours of 7 am to 4 pm to ICC Sydney.
To ensure all freight is distributed to the appropriate location on time, a porterage service during bump-in and bump-out days will be provided to assist exhibitors moving goods from the loading dock to your stand and return to the loading dock post event.
This service is provided free of charge by the organiser and is only during the move-in on Thursday the 29th of May from 1pm – 4 pm and during the move-out of the show on Sunday the 1st of June 2025 from 4:00pm to 6:30 pm
On Bump-out day Sunday 1st of June 2025 the exhibition area closes at 4:00 pm.
It is the exhibitors’ responsibility to pack and label goods with a completed consignment note so that the porters can take them back to the loading dock ready for pick up on Monday morning.
If you have anything more than a pallet please let us know 1 week prior to the conference so we can organise space on the dock during bump-out.
Storage at ICC Sydney is limited. It is the responsibility of the Exhibitor to ensure that its contracted freight forwarder removes unnecessary freight such as crates, pallets and empty boxes from the venue or you will be charged for storage.
Please affix the Exhibitor Delivery Label to each item being delivered to the venue.
The exhibitor or the freight company appointed by the exhibitor must book a time to deliver their items to the convention Centre Loading dock via the ICC Sydney link
Loading Dock Booking | ICC Sydney
Please refer to the Loading Dock Access Map for delivery points.
Car Park: Please Park in P1 (accessed via Darling Drive) and proceed to the event space. (Small items can be hand-carried)
Please note, large trolleys and freights are not permitted in guest lifts. For delivery of large or bulky freight, please refer to the self-delivery option and proceed to the Convention Loading dock.
Please don’t leave anything behind. All materials must be removed from the exhibition area by the end of tenancy, with no exceptions. Left over materials will be disposed off.
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Contact details:
IAP Secretariat and Meeting Organisers
Uma Subramanian & Debbie Suann
Australasian Division of the International Academy of Pathology Limited
PO Box 74, Cherrybrook, NSW 2126 Australia
Office no: Tel: +61 2 9894 6811
Debbie Suann Mobile: 0403 261 170